Committee Descriptions

IR Trainer | Special Events | Lifeline/Resource Library
Meeting List | Newsletter | Public Info/Professional Outreach
Telephone | Twelfth Step Within | Website

Intergroup Board and Committee Chairs are selected in November for the following calendar year. Open positions of course may be filled at any time. Job descriptions can be found in the IG Bylaws Article IV, Section 7 on page 7. Use the  Board nomination form to apply for any board position. The Committee Chair position duties are described below. Use the Committee Chair nomination form to apply for any chair position.

If you would like to serve on one of these committees we would LOVE to have you. Please use our contact form to send email if you have questions or want more information. Although a committee may not currently have a chair- there is still work to be done and help needed to keep the fellowship going. If you would like to Chair a committee, see qualifications at the bottom of this page under Committee Chair Qualifications.

Special Events

Plan and execute special events by: soliciting members to work on the committee; arranging for event location; planning event program; budgeting the event; receiving registration forms and monies; arranging for a speaker (phone calls, transportation, meals); purchasing needed supplies; advertising the event; making flyers; reporting the event in writing to Intergroup; submit a budget once a year to the Budget Committee; monitor activities/expenses to stay within the budget provided and identify solutions to meet any anticipated budget shortfall and present them to IG for approval; attend monthly Intergroup meetings and provide a monthly written report including financial accounting of income and expenses for events. Encouraged to attend monthly Board meetings and write a newsletter article describing committee responsibilities and activities/achievements. Ways and Means is a subcommittee of Special Events and has its own budget line on the Intergroup Treasurer’s report.

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Newsletter

Solicit members to work on the committee; solicit and acknowledge receipt of articles; desktop publish the newsletter (type or word process, maintain a list for electronic distribution to members, send it out electronically prior to Intergroup, and have it copied and brought to Intergroup); submit a budget once a year to the Budget Committee; monitor activities/expenses to stay within the budget provided and identify solutions to meet any anticipated budget shortfall and present them to IG for approval; attend monthly Intergroup meetings and provide a monthly written report. Encouraged to attend monthly Board meetings and write a newsletter article describing committee responsibilities and activities/achievements.

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Meeting List

Prepare and update meeting list, including IG Board contact information; distribute list in electronic format to Intergroup members, newsletter editor, website chairperson,  and other committee chairpersons for their use and copy for Intergroup; submit a budget once a year to the Budget Committee; monitor activities/expenses to stay within the budget provided and identify solutions to meet any anticipated budget shortfall and present them to IG for approval; reconcile or delegate the reconciliation of the WSO meeting list with the SEAZ Intergroup meeting list quarterly; attend monthly Intergroup meetings and provide a monthly written report. Encouraged to attend monthly Board meetings and write a newsletter article describing committee responsibilities and activities/achievements.

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Telephone

Solicit and schedule members to take/answer messages from voicemail; update voicemail message as needed; create and maintain a brief training document to assist new volunteers; work with telephone service provider on budget/service questions as needed; aware of the annual budget line amount approved by the Intergroup.; monitor activities/expenses to stay within the budget provided and identify solutions to meet any anticipated budget shortfall and present them to IG for approval; attend monthly Intergroup meetings and provide a monthly written report. Encouraged to attend monthly Board meetings and write a newsletter article describing committee responsibilities and activities/achievements. Ask Treasurer each month for number of calls to 733-0880 billed by telephone voicemail provider for inclusion on monthly committee report for Intergroup.

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IR Trainer

Facilitate Intergroup Rep effectiveness by creating and using tools to help IRs share within their groups and at Intergroup; maintain a sample “IR notebook” with extra copies of materials for new IRs; maintain and distribute the SEAZ OA “We Care” list; mail out meeting materials to absent IRs; create a process for IR and other Intergroup member sign-up to Intergroup committees; act as designated downloader for SEAZ Intergroup by visiting OA, Inc and other OA websites for appropriate documents to share and attend monthly Intergroup meetings. Encouraged to attend monthly Board meetings and write a newsletter article describing committee responsibilities and activities/achievements

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Public Information/Professional Outreach (PI/PO)

Solicit committee members; maintain contact with the professional community, media, and community at large, mailing meeting lists and events information where appropriate; respond to requests for OA booths at public information events such as health fairs; initiate and conduct public outreach, via events and media publicity; maintain a Speakers Bureau and schedule speakers to share their stories at venues throughout the SEAZ area; submit a budget once a year to the Budget Committee; monitor activities/expenses to stay within the budget provided and identify solutions to meet any anticipated budget shortfall and present them to IG for approval; check OA, Inc. and Region 3 for available funding for PIPO activities; attend monthly Intergroup meetings and provide a monthly written report including financial accounting of income and expenses for events. Encouraged to attend monthly Board meetings and write a newsletter article describing committee responsibilities and activities/achievements. 

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Lifeline / Resource Library

Solicit committee members; instruct members on how to submit articles to Lifeline; display Lifeline magazine at OA events and offer subscription forms; attend meetings and share about Lifeline; show members the magazine and explain online subscriptions are also available; give samples of old copies to new members. Make tapes/CDs available to OA members; maintain the library by keeping a current inventory, making copies of originals, and purchasing new items; receive and account for any usage fees charged; submit a budget once a year to the Budget Committee; monitor activities/expenses to stay within the budget provided and identify solutions to meet any anticipated budget shortfall and present them to IG for approval; attend monthly Intergroup meetings and provide a monthly written report. Encouraged to attend monthly Board meetings and write a newsletter article describing committee responsibilities and activities/achievements

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Twelfth-Step Within

Solicit committee members; use the Twelfth-Step Within handbook and materials from OA’s World Service Office and online to fulfill the committee’s purpose to strengthen Overeaters Anonymous by sharing information and ideas that generate recovery within the Fellowship by holding workshops, marathons, and/or retreats; encourage and support sponsorship; focus on membership retention; encourage the use of literature that addresses twelfth-step-within concerns; submit a budget once a year to the Budget Committee; monitor activities/expenses to stay within the budget provided and identify solutions to meet any anticipated budget shortfall and present them to IG for approval; check OA, Inc. and Region 3 for available funding for TSW activities; attend monthly Intergroup meetings and provide a monthly written report including financial accounting of income and expenses for events. Encouraged to attend monthly Board meetings and write a newsletter article describing committee responsibilities and activities/achievements. 

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Website

Solicit committee members; update and modify SEAZ website as needed for greater effectiveness (working skill with web management software, i.e. WordPress, is desired); post newsletters, meeting lists, flyers and announcements as provided; maintain the IG Call To Action list; promote and encourage use of the website among OA members; submit a budget once a year to the Budget Committee; monitor activities/expenses to stay within the budget provided and identify solutions to meet any anticipated budget shortfall and present them to IG for approval; attend monthly Intergroup meetings and provide a monthly written report; create a list of website documents and add annual review to Board agenda. Encouraged to attend monthly Board meetings and write a newsletter article describing committee responsibilities and activities/achievements.

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Committee Chair Qualifications

A. Be working the Twelve Steps of OA.
B. Have a knowledge of the Twelve Traditions of OA.
C. Have a knowledge of the Twelve Concepts of OA Service.
D. Currently be abstinent.
E. Be or have been an IR for a minimum of six months.

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