Randi F., Chair Joy V.’M, Vice Chair Secretary, OPEN Chris N., Treasurer Leslie S. Senior Region 3 Rep, World Service Delegate OPEN, Junior Region 3 Rep, World Service Delegate
Committee Chairs
Newsletter, Joy V’M. Phone Answering, Judy G. Meeting List and Zoom Coordinator, Cheryl L. Twelfth Step Within, OPEN Special Events, OPEN Diversity & Inclusion, Stephanie G. Intergroup Trainer, OPEN
When several groups form in an area, they soon realize that they can better perform certain functions together rather than separately. So the groups may form an intergroup that is directly responsible to the groups it serves.
Intergroup meets on the third Saturday of each Month. Anyone can attend- there are no rules about this. The normal makeup of the monthly Intergroup meeting consists of Intergroup Representatives from each OA group in the area when possible, committee chairs, and the Intergroup ‘Board’, which is just a description for the trusted servants who occupy the positions of: Chair, Vice Chair, Secretary, Treasurer, SoAZ Region Delegates.
When does Intergroup Meet?
Intergroup meets on the third Saturday of each Month. Anyone can attend- there are no rules about this. The normal makeup of the monthly Intergroup meeting consists of Intergroup Representatives from each OA group in the area when possible, committee chairs, and the Intergroup ‘Board’, which is just a description for the trusted servants who occupy the positions of: Chair, Vice Chair, Secretary, Treasurer, SoAZ Region Delegates. Intergroup currently meets at:
SoAZ Intergroup Meeting: The 3rd Saturday of Most Months by Zoom from 11:00 a.m. to 12:30 p.m. or earlier Visit the Calendar for more information.
Committee Descriptions are in the sidebar folder marked forms and documents or click here. Committees include:
Public Information and Professional Outreach (PI/PO)
Twelfth Step Within (TSW)
Special Events
Newsletter
Website
Telephone
Intergroup Rep (IR) Trainer
Committee Chair Qualifications are listed in the ByLaws (see right-hand sidebar) folder (or click here) and on the Committee Chair Nomination form in the sidebar folder marked forms and documents.
Board Member Qualifications are listed in the ByLaws (see right-hand sidebar) and on the Board nomination form in the sidebar folder labeled “forms and documents.”
Any OA member can serve on any committee. There are no requirements. If you would like to serve on one of these we would LOVE to have you. Please contact our current Intergroup Chair if you have questions or want more information.
Although a committee may not currently have a chair, there is still work to be done and help needed to keep the OA Fellowship going. If you would like to chair a committee, see Committee Chair Qualifications below.
Visit the ‘Officers & Committees’ page (under the Intergroup menu) and click on the email, or
Complete the Contact form on the Contact page linked below.
Chair a Committee
Download, complete and return the Committee Chair Nomination Form to any Board member (Officers and Committees page). The form is found in the ‘FORMS AND DOCUMENTS’ folder in the sidebar or below (for mobile phones)
Requirements
Some committees may be single person while others may have many committee members. All committee chairs have common responsibilities as shown below:
Attend Intergroup meetings and create and share monthly reports and documents electronically and by paper, if needed
Create budget requests and monitor committee expenses
Qualifications
Be working the Twelve Steps of OA.
Have knowledge of OA’s Twelve Traditions
Have a knowledge of OA’s Twelve Concepts
Currently be abstinent
Be or have been an OA IR for a minimum of six months
General Duties
Intergroup Rep (IR) Trainer
Facilitate Intergroup Rep effectiveness by creating and using tools to help IRs share within their groups and at Intergroup; maintain a sample “IR notebook” with extra copies of materials for new IRs; maintain and distribute the SoAZ OA “We Care” list; mail out meeting materials to absent IRs; create a process for IR and other Intergroup member sign-up to Intergroup committees; act as designated downloader for SoAZ Intergroup by visiting OA, Inc and other OA websites for appropriate documents to share and attend monthly Intergroup meetings. Encouraged to attend monthly Board meetings and write a newsletter article describing committee responsibilities and activities/achievements.
Meeting List/Zoom Coordinator
Update the online live [Google Sheets] and upload pdf version of the SoAZ meeting directory, manage the SoAZ Zoom accounts and assist meetings with its use as needed.
Newsletter
Create, upload and distribute by email periodic editions of the SoAZ Desert Recovery newsletter featuring recovery-related articles by OA members and information on upcoming OA events.
Public Information/Professional Outreach (PIPO)
Maintain contact with health professionals within our communities. Attend health fairs and like events with OA members who can share their own experience, strength, and hope. Create resources such as flyers and OA literature for posting in public venues and sharing at events.
Special Events
Plan and/or oversee events such as IDEA, Unity Day, Sponsorship Day, Thank-A-Thon, and the annual Retreat. Select venues and purchase or create handouts or props. Create flyers and communicate with Intergroup members about upcoming events. Ways and Means is a subcommittee of Special Events.
Telephone
Update the voicemail greeting on the mailbox of 520-733-0880 as needed and create a committee of members who will each have a day of the week for checking and returning messages. Create a training document and train new volunteers. Ask the SoAZ Treasurer for monthly reports of the messages billed.
Twelfth Step Within(TSW)
Plan events that support the TSW committee’s mission of sharing information and ideas that generate recovery within the fellowship. Select venues and purchase or create handouts or props. Create flyers and communicate with Intergroup members about upcoming events.
Website
Create content, update and modify existing posts and pages, update WordPress CMS and plugins, maintain the hosting, SSL and domain name and related expenses for oasouthernaz.org. Create and post monthly Intergroup Call to Action content. Encourage usage of the website.
